Spend Analysis Facilities Management

Spend Analysis

Category Management Facilities Management

Facilities Management is an organisational function which integrates people, place and process within the built environment with the purpose of improving the quality of life of people and the productivity of the core business. Should include all procurement spend related to the operation of facilities including building management and maintenance, catering and food, furniture, fixtures and fittings, cleaning and security services.

Spend Analysis, then segments the spend for FM into the following sub categories:

• Buildings

  Procurement spend related to the provision of buildings for clients and staff including repairs, maintenance, security, minor improvements, grounds maintenance, and activity attributed to internal moves.

• Business Support

  All spend relating to the provision of Business support services relating to catering, cleaning, reception services, Internal postal distribution and reprographics.

• Catering

  All spend related to the provision of catering equipment and supplies including food. Cling film, food containers, Kitchenware Catering Services, Canteen services, meal preparation service. This includes raw ingredients or complete meals. It will also include the provision of drinks and the provision of catering vending machines.

• Office Furniture

  All spend related to the provision of office furniture, fixtures and fittings such as lighting, curtains and carpets for use within office, sales, production, storage, reception, workstation, meeting, training, boardroom, classroom and waiting room areas, but should not include spend on office machines or equipment.

• Property Management

  All spend relating to the cost of the services of occupation of a facility such as Rent, Rates and Utility charges

• Security

  All spend related to securing premises including all related goods and services.

Facilities management is important because it ensures a safe and comfortable work environment for people.  A good workplace makes people feel well, energised, productive and enthusiastic about their work.  Indirect Procurement work closely with the facilities management team with the view of delivering the following benefits :

• Reduce costs and optimise investments

• Improve operational utilisation, availability and flexibility

• Address environmental standards and concerns

• Maintain regulatory compliance

• Enhance safety and reduce risk

• Provide engaging, productive environments